We build it, run it and support it. It's worth more each month than you pay.
Our recommended route, and the one that delivers the most. We replace the tools that don't fit with one system built around how you work, move your data across, and look after it every month.
Is it right for you?
- You pay for several tools that don't talk to each other, or you have no system at all
- Your team types the same information into more than one place
- Nobody in the business has the time or skills to build and maintain software
- You want the saving without having to manage the project
What's included
Your own OS
An operating system designed around your jobs, your people and your workflow, not a template, and named after your business.
Your data moved across
We migrate everything from the tools being replaced, so nothing is lost.
Connected to what you keep
It plugs into your accounts, payroll and email rather than replacing them.
Your team on board
A short team briefing, a one-page guide and hands-on training, so the system actually gets used.
Hosting and support
We host it, fix it and keep improving it. Larger new features are quoted separately.
A monthly review
A one-page report on software saved, staff hours given back and what's changed.
How it runs
Every project is different, so the timeline depends on how much there is to build. We agree it with you once the work is scoped.
Free Savings Report
What your software and staff time cost, and what you'd save.
Scope and design
We map your workflow, agree the system and set the timeline.
Build and migrate
You see progress every week. Your data moves across.
Go live
Team trained, old subscriptions cancelled.
Support and review
Fixes, improvements and your monthly report.
Select a point to see that step.
One build fee, then a monthly fee. We price it against everything the system gives back.
- Software replaced: the subscriptions you stop paying for
- Staff time saved: hours no longer lost to double entry and admin
- Value created: better quotes, faster jobs and decisions made on real numbers
Every build includes a minimum 2-year agreement. After that, the system is 100% yours. Your exact price is in your free Savings Report.
The software we replace plus the staff time we save will be worth more than your monthly fee, or we cover the difference.
Both are measured and reported every month, so you can see the return for yourself.
Common questions
Do we have to replace everything?
No. We only replace tools where it saves you money or time. Accounts, payroll and email usually stay, and we connect to them.
When do we own it?
Once the build and the 2-year agreement are complete, the system and your data are 100% yours, fully documented.
How long will it take?
It depends on how much there is to build. We set the timeline with you once the work is scoped.
We have 50+ staff. Where do we start?
With one department. Our Department Sprint fixes one workflow and proves the saving with real numbers before you go further. For a sprint we run a deeper paid diagnostic of that department, credited in full if you go ahead.
Get your free Savings Report
A few questions, two minutes. Within 24 hours you'll see what your software and staff time really cost, and what you could save.
We take on 3 new builds per quarter, so each one gets full attention.
Rather email? joe@pentatope.io